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Visa Management System

Visa applications online, tracked from start to stamp.

Customers and agents apply online for Umrah, tourist and visit visas, upload their documents and pay. Your team checks each file, submits it and updates the status, while applicants see progress without calling your office.

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Modules
4
Options
24
Languages & currencies
Any
Visa Management System screen
Best for: Agencies processing Umrah, tourist and visit visas.

Key features

What you get with the Visa Management System

  • 01

    Online applications

    Visa forms per country and type, filled online by customers or agents.

  • 02

    Document uploads

    Passport, photo and supporting documents with format checks.

  • 03

    Checklists

    Required documents listed for each visa type, so files are complete.

  • 04

    Status tracking

    Submitted, in process, approved or rejected, visible to applicants.

  • 05

    Fees & payments

    Visa fees, service charges and online payment in one step.

  • 06

    Agent applications

    Agents submit visas for their customers from their portal.

Inside the product

Every module, every option

A closer look at what each part of the Visa Management System does, one option at a time.

MODULE 01

Visa catalogue

Every visa you process, set up once.

  • Countries and visa types
  • Processing times
  • Required document lists
  • Fees and service charges
  • Agent and public prices
  • Eligibility notes

MODULE 02

Applications

Complete files from the first submission.

  • Online application forms
  • Passport, photo and document uploads
  • Group and family applications
  • Online payment
  • Agent submissions
  • Duplicate passport check

MODULE 03

Processing

A clear workflow for your visa team.

  • Document review and checklist
  • Request missing documents
  • Assign to staff
  • Submission and reference numbers
  • Approval and rejection with reason
  • Visa copy upload

MODULE 04

Tracking & alerts

Applicants informed without phone calls.

  • Live status for applicants
  • Email and WhatsApp updates
  • Overdue application alerts
  • Visa expiry reminders
  • Daily processing summary
  • Reports by country and type

Built in as standard

Ready for every market you sell in

The Visa Management System comes with these from day one, at no extra cost.

  • Multi-language & RTL English, Arabic, Urdu and more, with full right-to-left layouts.
  • Multi-currency Show, sell and settle in any currency with rates you control.
  • White-label branding Your logo, colours, domain, emails, tickets and invoices.
  • Roles & permissions Decide exactly what every staff member and agent can see and do.
  • Multi-branch Run several branches or brands with separate staff, stock and reports.
  • One shared database Bookings, customers and payments flow between every product.
  • Secure & audited SSL, two-factor login, encrypted data and a log of every change.
  • Cloud hosted & supported Hosting, backups, updates and 24/7 technical support included.

Also included

The details that save your team hours every week

  • Fewer incomplete files
  • Applicants track status themselves
  • Agents submit visas from their portal
  • Visas linked to Umrah groups

Want a guided walkthrough?

We will show you the Visa Management System on a short video call using real examples from agencies like yours.

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Works even better with

All products